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Executive Administrative Assistant

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Job Title:

Executive Administrative Assistant

Location:

Los Angeles, CA - United States

Company:

Posted:

February 10th, 2024

Salary:

$75,000.00

Education:

High School Diploma

Experience

2+ Years

Travel:

No Travel Required

Job Description:

EXECUTIVE VIRTUAL ASSISTANT

Executive Secretary
Job Title: Executive Secretary
Reports to: President/CEO
Salary Grade/Band: 55000 - 75000 annually



SUMMARY

Provide personal online administrative support to the President/CEO. Duties include general clerical, receptionist and project based work.
Project a professional company image online interaction.


PRIMARY RESPONSIBILITIES

Prepare correspondence, reports, and materials for publications and presentations.
Setup President's travel arrangements.
Setup accommodations and travel arrangements.
Maintain President's calendar.
Prepare and maintain President's expense report.
Setup and coordinate meetings and conferences.
Create, transcribe, and distribute meeting agendas and minutes.
Answer email inquiries handle in appropriate manner.
Maintain hard copy and electronic filing system.
Set up pickups for UPS/Fed Ex/Airborne packages.
Research, price, and purchase office furniture and supplies.
Coordinate project-based work.
Supervise lower online support staff.
Other duties as assigned.


ADDITIONAL RESPONSIBILITIES

None listed.


KNOWLEDGE AND SKILL REQUIREMENTS

Basic reading, writing, and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.
Knowledge of Microsoft Office and Internet protocol. Computer literate with the ability to learn new software applications.
Duties require professional verbal and written communication skills and the ability to type 40 wpm. Visibility of work requires attention to detail, excellent organizational skills, and discretion with confidential information. This is normally acquired through three to five years of secretarial experience.

WORKING CONDITIONS

Working conditions are normal for an online office environment.

HOW TO APPLY

There are multiple positions open at this time.